Tracy came to me two weeks before her wedding looking to see if she needed a coordinator to help her out the day of. I can’t believe everything she was planning on doing herself! I picked up her personal flowers (which were just stunning) from Lily’s Garden at 1:15pm and brought them to her house where her bridesmaids were just finishing (!) up with the last of the programs. From there I brought all the vases, orchids, stones, programs, table “numbers” (they were really places the couple has traveled), petals, flower girl baskets, Polaroid camera and film, kid coloring sheets (wonderful idea) and sparklers with me.
My assistant and I arrived at the Michigan Union at 2:30pm, and it took about 30 minutes to even make it upstairs due to another wedding happening down the hall in the ballroom and only two available carts. I got a ticket while parked in the loading dock, which I am intending to fight because one should be able to unload in a loading dock, right? Anyways, once in the room, we began placing stones in the vases, filling them with water, submerging orchids (she got them for $1.80 a stem online), and placing floating candles on top. The final result was very elegant and pretty, and votives and orchids were also placed around the centerpiece.

At 5:15, Tracy and Neil came to see what the room looked like - they were very happy and Tracy looked so amazing! Shortly after they left we followed to the Michigan League courtyard for the ceremony. When we got there, the flower girls got their baskets, the bridal party (which consisted of sets of families) lined up in the walkway outside, and Tracy and her family were hiding behind door #2. Their officiant was Mary Stevens of Lifecycles, who did a wonderful job. The Four Seasons String Trio played the ceremony music.
Their photographer for the day was Dorothy Gotlib - she did an amazing job capturing the mood of the day! Her and her assistant were very easy to work with and unobtrusive the entire time - I hardly noticed they were there which says a lot because I am definitely looking for those things! Dorothy stayed until after the toasts, and then Tracy and Neil relied on friends for the remainder of the moment-capturing - they got some great ones!
Neil played his sax for the first half of the first dance song, and then the piano player Scott Gwinell took over from there - it was beautiful! After that song the piano playing ended and their iPod took over for the remainder of the evening. During the cake cutting I had a tech come in to fix the sound (it was perfect timing), but overall it went pretty well to use the iPod and guests were on the dance floor most of the night. Their cake was done by Decadent Delights (actually 4 individual cakes) and they tasted amazing! Guests were going back for seconds and thirds!

At a previous meeting with the Union staff, we had determined that the two weddings going on were not getting out at the same time and that Tracy and Neil were set for their grand exit. Just to make sure, I decided to ask that night - and I am glad I did! The two weddings would be over at exactly the same time, so we made sure to get the exit going at 10:45 to prevent guests from the other wedding from ruining the moment. My assistant and I made sure everyone was aware of where they were going, and lined them up outside on either side of the Union steps. They each got one or two sparklers, and we had to light them at the same time because once lit, they only burned for two minutes! It worked out incredibly well, and Tracy and Neil made their exit down the steps and into the getaway car before 11pm!
Back inside, I made sure that everything of value (cards, gifts, cameras etc.) was brought home with parents of the couple, and everything else stayed for pickup the next day. The Union staff packed it all up - which is wonderful and rarely done by a hall! I also brought the cake stand with me to return to their baker, as Tracy and Neil left for Germany for a year a few days after the wedding!
I wish you two the best of luck, have a wonderful time in Germany and congratulations on a beautiful wedding!